Free Polite Email Phrase Checker
Paste a work email or message. The checker highlights phrases that can sound blunt or rude in English and suggests polite, professional alternatives. Especially useful if English isn't your first language.
Rewrite the whole message in the right tone
Phrase lists catch the obvious ones. SayItRight AI rewrites your full message in 35 languages, with a formality slider, a tone check that shows how it will come across before you send it, and text-to-speech to hear it.
Check my message's tone →Blunt vs. polite: common work phrases
| Instead of | Try |
|---|---|
| I need this ASAP. | Could you send this by [time]? It would really help. |
| You didn't send… | I don't think I've received… Could you resend it? |
| As I already said… | Just to recap… |
| That's wrong. | I see it a bit differently. Could we double-check…? |
| Why is this late? | Could you share an update on the timeline? |
FAQ
How do I sound polite in English emails?Use questions instead of commands (“Could you…?”), soften with “I think” or “just”, and focus on the problem, not the person.
Is “ASAP” rude?Not always, but on its own it can sound demanding. A specific time with a reason (“by 3 pm, so I can…”) is clearer and friendlier.
Why do my messages sound rude when I don't mean it?Direct phrasing that is normal in many languages can sound harsh in English. Small softeners make a big difference.
Is this tool free?Yes, completely free, and nothing you type leaves your browser.